2012 Summer Camp Registration Forms

1. All registrations must be mailed in and thus postmarked. No phone call, drop-offs, faxes, or in person registrations will be accepted until April 4th at 10:00 am. It does not matter what post office you mail your registration form. DO NOT ask the Post Office Staff to hand stamp your envelope.
2. The first day you are allowed to mail in your registration form is March 6th. Any registration received with a postmark date before March 6th will not be opened until April 4th. All registrations received with a postmark date of March 6th will be processed first.  Registrations postmarked March 7th will only be opened after all those dated March 6th have been processed.
3. In order to register for camp, children must be 2011-2012 Wakeman members. If you have not signed up for membership since September 1, 2011, your membership is expired and you need to renew before registering for camp. To become a current member, simply stop by the Club at 385 Center Street, Southport, CT., and fill out the appropriate form. If you send in a camp registration form for a child who is not a current member, your registration will not be processed. Membership forms may be picked up at Wakeman – we cannot mail blank membership applications to you.
4. The grade your child is in during the 2011-2012 current school year is their grade for camp.
5. A non-refundable deposit of $50 is required for each camp. This deposit must accompany your registration. Camp balances are due by May 18, 2012.
6. Write only one camper per registration form. Only one family’s registrations can be mailed in the same envelope. The forms may be photocopied.
    

SUMMER CAMP REFUND POLICY
A full refund (less the $50 deposit) will be issued if Wakeman receives in writing your intent to withdraw before final camp balances are due (May 18, 2012). No refunds or credits will be issued after this date unless it is an illness or injury in which case a doctor's not must be provided. The Club Unit Director must receive notice of intent to withdraw, by email, ten (10) days before the first scheduled session. Please allow 30 days for processing refund checks.
**Membership is non-refundable and not transferable.

  **Health and Insurance Forms – Please make sure that all forms are returned to the Club prior to the first day of camp.  These forms are due at Wakeman on May 18th. According to State Law, your child cannot participate without these forms on file at the Club. A physical exam dating back 36 months is acceptable. We do not keep physicals on site from the previous year. If your child needs to bring medication to camp, an authorization from the physician is mandatory, as well as written parent permission. Medication(s) should be packaged in their ORIGINAL container, which also has the correct pharmacy label. Please call the club regarding this matter if applicable.

Other stuff you need to know:

1. How Do You Know If You Got In -You will receive a notice in the mail indicating camps you are registered for. These notices will be mailed out as soon as possible, as we understand scheduling your child’s activities is difficult. Once you are registered, all you need to do is return the medical form and pay any balances by May 20th.
2. Some camps fill up quicker than others. These usually include Arts & Crafts and Day Camps. We encourage you to mail in your registration on March 1st. It is possible that even if you do mail it in on this day, you may still be placed on a wait list. As always, we will do our best to accommodate everyone.
3. Snack breaks are scheduled each day for the half day camps. Members are required to bring a bag lunch if they are attending the full day camps. Campers are welcome to bring whatever they like to eat and drink in a brown paper bag. Bottled water and sport drinks are on sale in the lobby for $1.50. All snacks/drinks and/or lunches will be refrigerated until snack/lunch time. Coolers are not permitted. Please remember to put your child’s name on all bags and thermoses.
4. Any child with special needs and/or allergies must provide a signed release from the physician prior to start of camp AND parent/guardian must alert camp nurse in writing on the 1st day of camp. All medication needs to be administered by the nurse and kept in the office safe during camp.
5. Campers should wear their camp T-shirt (or similar colored shirt) and sneakers every day. Sandals and open-toed shoes are not permitted at camp, as children will be active around the Club at some point during camp.